how to correctly update .indd files with incopy through adobe cc

November 11, 2014, 9:37 am

≫ Next: Remove intentation on first line

Hello,

We have a group of users in our company that only have incopy. This is done both for a control (no one changes layouts by accident) and for cost savings of not haveing the full suite for every user.

With this environment we have found that...

After any change to text via incopy, a person with adobe InDesign will need to open the file and update links so the .indd file will reflect the text changes.

This will need to happen after proofing or any other editorial changes along the way. This adds many steps to our workflow.

Ex:
Alyssa is editing a sustainability article with incopy (no indesign). She makes her edits and save the contents (copy fits, remove a punctuation etc). However, when viewing the .indd file in adobe CC, her changes are not reflected.

Bill (indesign user) had to open the file with InDesign, click update links (this is a popup box upon opening) and then save the file again, before the file would reflect the text changes.

Does anyone know of a way to get around this? It would be great if incopy could push the text changes to the .indd file without a seperate step.

Thank you,
Andy

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Remove intentation on first line

January 14, 2015, 6:01 am

≫ Next: My stories are displaying from highest to lowest in story view in Incopy but layout view displays correctly

≪ Previous: how to correctly update .indd files with incopy through adobe cc

Hi. I am using inCopy. Anyone who knows how to remove intentation (I hope that is the right word in English) on the first line in each box? Thankful for help with this annoying little thing

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My stories are displaying from highest to lowest in story view in Incopy but layout view displays correctly

January 21, 2015, 2:59 pm

≫ Next: Save different versions of 1 InCopy document

≪ Previous: Remove intentation on first line

My linked stories are named Note pg1, Note pg2, Note pg3, etc. but in InCopy in story view, they display as Note pg3, Note pg2, Note pg1 etc. In layout view they display correctly.

I need them to sort as 1, 2, 3, etc in story view.

Please help!!

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Save different versions of 1 InCopy document

February 10, 2015, 4:58 am

≫ Next: InCopy corrupts InDesign files

≪ Previous: My stories are displaying from highest to lowest in story view in Incopy but layout view displays correctly

Hi there,

I was wondering if it's possible to save different versions of 1 Incopy document?

Example:

I've designed a layout for a flyer in Indesign (CC) for a client who gives training. They do textcorrections themselves with InCopy (CC).

If they have a new training available, they would like to use that file (or a copy or what so ever) to make a new version of that flyer.

Unfortunately making a copy of the package, isn't working for a new version.

Does anyone know if it's possible or know a user-friendly workaround?

Thanks in advance!

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InCopy corrupts InDesign files

February 13, 2015, 12:53 am

≫ Next: Incopy CC 2014 crashes right away on startup

≪ Previous: Save different versions of 1 InCopy document

After exporting ID file to InCopy and applying any changes in InCopy, things are totally messed up in InDesign.

Is this a bug or am I doing something wrong?

Below screenshots and here is ID file: link

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Incopy CC 2014 crashes right away on startup

April 16, 2015, 3:57 am

≫ Next: RE: How to use macros in InCopy

≪ Previous: InCopy corrupts InDesign files

I've installed and re-installed InCopy CC 2014 on a with Mac 10.9.4 , but it will crash right away on start-up

Processor is 1.8 Ghz Intel Core i5

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RE: How to use macros in InCopy

April 4, 2008, 6:44 am

≫ Next: Not Well Formed.

≪ Previous: Incopy CC 2014 crashes right away on startup

Hi, Meghan:

Have you looked into using ID's text variables?

In you example, you'd create a text variable named AB whose value is
5.00, and insert the AB variable wherever you need it. You could copy
one instance of it to the clipboard, and use Find/Replace with
contents of clipboard to replace existing instances of plain text AB,
or 5.00. When the value needs to change, say to 6.00, you'd edit the
value of AB, changing to 6.00. This would change all AB instances in
the current file. You can use Fine/Replace from clipboard to change
items in all open documents, or synchronize variables across all files
in a book.

You would need to create a text variable for each value; for example
AB=5.00, AC=5.01, AD=5.02, etc., so you can control things to a fine
degree.

Another approach would be to look into using a script, or a
third-party cross-reference tool, like the one at dtptools.com. (I'm
not connected with DTP Tools.)

Regards,

Peter
_______________________________
Peter Gold
KnowHow ProServices

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Not Well Formed.

June 9, 2009, 4:26 pm

≫ Next: InCopy and InDesign can open the same assignment at the same time

≪ Previous: RE: How to use macros in InCopy

Hello,

Here's my workflow between ID and IC.

1. Export a selected frame in InDesign to InCopy.

2. Open the indd file in InCopy.

3. Check out the exported content and edit it.

4. Save the document and check the edited content back in.

5. Open the file (indd) in InDesign.

6. Update the modified content (refresh)

At this point, InDesign gives me the floowing notification: "Not Well Formed."

That's it. It doesn't give any error codes. The bad thing is, it is not possible to bring the updated content back into InDesign, neither it's possible to edit the InDesign content. In order to edit the content in ID, I need to updated to document (since it was modified in IC). But because of the "Not Well Formed" message, it's not possible to neither updated nor edit the content.

I've tried 3 different documents. One of them was a few hundred pages. The other is just a 1 page test document. Tried restarting, tried starting creating a test document from scratch. Keep getting the same message.

Any idea? BTW, The document originally was a CS2 ID document. We recently upgraded from CS2 to CS4.

Thanks.

CS4

WinXP Pro SP3

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InCopy and InDesign can open the same assignment at the same time

February 23, 2010, 4:55 pm

≫ Next: Incopy 2 column layout

≪ Previous: Not Well Formed.

Can anybody help me? In InDesign I have created assignments. When the copy writer checks them out, the InDesign Assignments Palette does not update to show that they are checked out and are unavailable to me to edit. Instead they remain marked as available and I am able to check them out at the same time as the copy writer has them open. If the copy writer has multiple assignments checked out, they don't appear as checked out in InDesign until I select ‘Update all assignments’ in the Assignments Palette.

Has anybody come across this before? We can't start using InCopy until this is resolved.

Cheers

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Incopy 2 column layout

January 26, 2011, 11:56 am

≫ Next: Opening .indd files in InCopy

≪ Previous: InCopy and InDesign can open the same assignment at the same time

Hi,

I'm working in Indesign and my editor is working in Incopy. They set up the incopy file as 1 column. I just placed the incopy file into my indesign layout and changed the layout into a 2 column page layout. When the editor opened the incopy file later to edit, it only shows up as 1 column?

My questions....

1. Does the incopy file have to be set up from the beginning as 2 columns in order for both of us to be be able to see a 2 column layout and be looking at the same file?

2. If I place the 1 column incopy file into my indesign 2 column layout, will the incopy user ever be able to see the 2 column layout?

We just need to be looking at the same file....trying to see if my process is wrong....

Thanks in advance...

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Opening .indd files in InCopy

August 16, 2011, 5:37 pm

≫ Next: InCopy 8 (CS6): Missing Plugins, Cannot Open File

≪ Previous: Incopy 2 column layout

Does anyone know how to open .indd files in InCopy? When I try to do this I can see the Layout View but not the Galley View or Story View, and I can't make any changes to the document.

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InCopy 8 (CS6): Missing Plugins, Cannot Open File

September 19, 2012, 7:22 pm

≫ Next: InDesign does not save - generates new file

≪ Previous: Opening .indd files in InCopy

A client and I have used InCopy for several years with no issues. After upgrading to CS6, though, we are both getting this error when opening InDesign files that have embedded preflight profiles:

Missing Plug-ins, Cannot Open File

Package and Preflight.InDesignPlugin

I've tested this on two machines (both Macs) and can confirm that it happens only with embedded preflight profiles. My client is having the same experience on his brand-new iMac (with no previous CS6 installations).

Documents without embedded preflight profiles open normally.

Extension Manager reports that the Package and Preflight plugin is loaded -- but from a nonexistent folder:

This folder existed in CS5.5 but not now. Both my client and I have uninstalled and reinstalled InCopy CS6 with no change.

After clicking through the error to load the document, selecting Option+Command+InCopy > About InCopy to display component information shows that the plugin is both "used" and "missing."

No big deal (we can click through this) but annoying and strange. Anyone else running into this?

Steve

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InDesign does not save - generates new file

February 28, 2013, 12:34 pm

≫ Next: InCopy changes are not updating assignments in InDesign?

≪ Previous: InCopy 8 (CS6): Missing Plugins, Cannot Open File

While working with a 6 person workgroup, using InDesign and InCopy across a network.

I am in InDesign CS 6 on a Mac, the rest of the team in InCopy CS 6 on PC's.

The problem I am encountering is intermittent and happens when the group is very active, crunching on a tight pub deadline.

Some times I am able to save the InDesign file properly, it saves over the latest version in the proper place without prompting.

At other times it does not allow me to save properly and forces a "Save As" scenario, which of course wreaks havoc with the links.

We are working over a network that also creates scenarios where a file in PowerPoint sometimes pops up inadvertently and intermittently as "read only"

I can only describe this as a kind of intermittent "lag" in the network.

Any thoughts?

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InCopy changes are not updating assignments in InDesign?

September 8, 2014, 3:46 pm

≫ Next: multiple licenses

≪ Previous: InDesign does not save - generates new file

I work for a magazine and have been having trouble with InCopy and InDesign. When the editor changes any text in InCopy, it sometimes does not appear on my end in the InDesign file. When I open the document and the message: "This document contains links to sources that have been modified. You can updated the modified links now, or update them later using the Links Panel." , I hit "update links" and either it just doesn't or everything disappears. How and why would this be happening? Is there some kind of setting I'm missing?

Has anyone come across to a similar situation?

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multiple licenses

February 5, 2015, 8:14 am

≫ Next: InCopy CS6

≪ Previous: InCopy changes are not updating assignments in InDesign?

Hello,

I've just bought a single lincense of InCopy, but now I've realized that I might need it on a second computer.

What can I do to upgrade it?

Thank you very much.

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InCopy CS6

February 23, 2015, 4:09 am

≫ Next: Not able to update indesign file

≪ Previous: multiple licenses

I want to buy an InCopy CS6. Or does the CC version work properly with InDesign CS6?

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Not able to update indesign file

May 4, 2009, 7:59 pm

≫ Next: Do InCopy/InDesign files work hosted on NAS?

≪ Previous: InCopy CS6

Using the Assignment workflow, we have received the Incopy package (.idap) via email, we have downloaded the file and double clicked it. We then get the following error message: 'The package file contains an assignment that doesn't exist in "filename.indd" your package file may be out of date or associated with a different document, how do you want to continue?' The options are to browse and find the Indesign document, or save the document.

When we browse to find the document, we then get the same error message?

How do we sort out this problem and why is it happening?

Thanks, Steve

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Do InCopy/InDesign files work hosted on NAS?

May 1, 2015, 2:20 pm

≫ Next: change text frame horizontally (text area) with script?

≪ Previous: Not able to update indesign file

We are trying to set up an onsite NAS to host the inDesign and inCopy workflow. Client currently uses Google Drive to host their inDesign and inCopy files. Will it function with a NAS and if so, are there any migration concerns?

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change text frame horizontally (text area) with script?

December 20, 2010, 12:48 pm

≫ Next: Is InCopy CS5 compatibility

≪ Previous: Do InCopy/InDesign files work hosted on NAS?

Hi there,

I'm trying something that might be simple but am not being able to solve... When I am inside a document I created (or one that I've opened), I want to be able to change the text frame horizontally.

What I'm trying to do is exactly what I can with File > Document Setup > Text Area - Width. If I shrink this number to, say 60 mm, the result is exactly what I want. But I haven't been able to find a way of doing it via javascript...

I have tried the sample scripts for an answer or this forum or the internet, but I don't know how to do it. And I have that feeling it is quite simple... Maybe by creating a script menu action?

I'm using InCopy CS4.

thanks!

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