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Remote workflow questions

June 11, 2013, 5:48 am
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I found this a Q&A on the InCopy Secrets website:

Can you explain again why the remote workflow won’t work with remote designers?

Well, I suppose it can, if the remote (offsite) designer keeps the layout on their home computer, creates assignments there, and then sends out e-mail-based assignments (InCopy packages) to the editors (and they return InDesign packages back to her).  In other words, if you keep the workflow all remote, it can work.  I actually have a few clients, some with over 60 people around the country, who are putting together publications in this way.

But when people ask this, they almost always have something different in mind. They’re thinking that the designer could “bring work home” by sending a package to himself at the end of the day, or that the editors could unpack the packages on the server since they’re all on the network, or that a production manager could create an InDesign package for a subcontracted, off-site designer.

None of those work.

 

Can someone explain WHY this doesn't work? Does the package not open or?

 

I'm trying to help a client explore the InCopy workflow but they have a setup where assignments may need to worked on by multiple designers (last-minute changes before sending to printer and original designer is unavailable for example). In a situation like this, would a new designer be able to open the ICAP sent from InCopy, or can the  packages ONLY be opened in InDesign by the computer that created the export initially? Alternate designers would have access to the packages because instead of email, they must save the packages to an FTP site and Designer and Editor would download the indp/icap then open on their computer.

 

I was looking at Rorohiko's StoryTweaker as an alternative, too. Does anyone have any first-hand experience with that as compared to working with InCopy? Does that allow multiple designers to be involved?

 

Thanks!

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Help! My word count/selection count has disappeared from the bottom of my InCopy window.

August 6, 2014, 1:21 pm
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Not sure what happened. I had a crash and then when I brought InCopy back up, the word count function had disappeared.I see my text preview settings, and then an option to turn off paragraph styles, and then a "customize" window that only allows me to turn off "text display" or "view options."

 

I need my word count back! I use it a lot. Any help will be very appreciated.

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InCopy Crashes

November 7, 2014, 12:03 pm
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InCopy CS6 is repeatedly crashing while working in InCopy ".icml" files created by InDesign CC. By "crashes" I mean it locks up and I am usually unable to close the program and have to restart my computer. The crashes occur at different times such as when trying to check in or save the file and even in the middle of making edits. I'm unable to find InCopy troubleshooting information online. Can someone please recommend a fix?

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I have InCopy 8.0 and i'm trying to update to 8.1.

March 10, 2016, 7:03 am
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When I click Help > Updates.. nothing appears.

I've tried unistalling InCopy and reinstalling but still no luck

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InCopy Saving Issues

March 18, 2016, 12:40 pm
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I'm hoping someone can help with this. I'm a designer using InDesign working with InCopy editors of a printed publication for a community college. We're using CC 2014 in an assignment-based workflow. I'm on a Mac and editors on Windows. Assignment files are saves on a shared server. Editors have been losing their changes on a regular basis and have lost much work over the last few days and deadlines are looming. They're saving their changes by "Save all content", checking assignment back in, closing the document. When the document is reopened the changes are lost. Today however changes seem to be sticking. We have been using this workflow for years without this issue. I have scoured Google and have not been able to find any posts with this same issue. Any ideas or help would be much appreciated! 

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ICMA files will not open

November 29, 2017, 10:10 am
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We are current using InDesign CC and InCopy 13.0.1. We are able to open ICML and Indd files but not ICMA files. When we double click the file, or open through File>Open, InCopy launches but no window opens. I have read many threads and tried everything that I could find, please advise.

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InCopy won't open files

October 24, 2018, 7:02 am
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CC 2019 and CC 2018 are throwing the message: An error occurred opening the package file. Files that had zero issues opening in the past.

 

I have uninstalled and reinstalled. Restarted the computer. It's not just mine, it's happening to my editor and my managing editor.

 

Anyone know what's going on?

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Carriage feed, line feed, lead etc in Adobe Ic ...How??

April 15, 2019, 12:35 pm
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Very simple.  How do you put a carriage feed, line feed, lead, extra space, whatever you want to cal it between lines in Adobe Ic?  It should not be that hard!  Every other word program out there simply has it at the top of the page to select.  I can find it nowhere, and writing a book..well, we double-space for the viewers reading comfort.  It makes for less printed material, but that is what everyone is accustomed to now.  Someone must know how to do this.  I have figured out the rest of it.  ...and it ain't "intuitively obvious."  -Bill

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This is not a valid InDesign Interchange document

July 16, 2015, 6:45 am
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Hello ,

 

I am having an issue with a file in InCopy. I am opening in InCopy CC a .indd file that was created in Adobe InDesign CC. After opening the file i go to file and select "Check Out". When i do that i get an error that says "This is not a valid InDesign Interchange document"

 

I have seen some post about this error but they are related to much earlier versions of incopy & indesign. I am still fairly to new these products so i am grateful for any help.

 

 

Thanks

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Incopy endnote support?

January 2, 2018, 10:38 am
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Like many, I originally was thrilled to see that Adobe finally implemented endnotes within Indesign. Unfortunately, this has made me jump through hoops in order to work with endnotes since we use Incopy heavily in our workflow. Is there any timeline for endnote support for Incopy? If not, is there anyway I can convert endnotes to plain text in order to export for Incopy? Thanks for any help.

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Export InCopy file to Excel

January 5, 2016, 12:46 pm
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Hi -

I need to get a large number of (product description) copy blocks from InCopy (or InDesign) into distinct cells in Excel, so that it can be uploaded to my ecommerce site. Currently it's a manual cut/paste operation that takes days. What Adobe software tools can speed or automate this? And exporting from PDF to Excel in Acrobat doesn't seem to help.

Can an incopy file be converted to Excel? converted to a table? Other ideas?

Thanks!

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TEXT-DRIVEN WORKFLOW FOR NEWSPAPER

January 23, 2009, 11:29 am
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We're a small community newspaper thinking about switching to InCopy (currently using NewsEdit)
All reporters, photographers, designers work in the same office. Most stories are written before the pages are layed out based on the amount of advertising so we would be using a text-driven workflow. I've downloaded a trial version of InCopy CS4 and I'm trying to get a feel for how everything will work between InCopy and InDesign.

Currently the reporters type their stories in templates that show the copy flowing in columns. When these files are brought into InDesign the columns stay and the headers (which are attached) are in a separate text box. The reporters can also attached cutlines to their photos. The designer then just has to import the story and photo into InDesign and resize the two boxes (header and story) and the photo and cutline to fit the space available.

The only way I can find to have 2 text boxes in InCopy is to make an InDesign document and anchor 2 text boxes (one of which is divided into columns) to the Master Text Frame. I then export this as an .incx file, load my stylesheets and save it as a template file.
The reporter then opens the template and inputs the story and header in the appropriate boxes and saves it as an .incx file.
I (the designer) then opens the page layout and places the story. In order to resize anything the story has to be checked out. Then because the boxes are anchored, I have to go to Anchored Object menu, change the Options and then Release. I have to do the same with the photos and cutline.
If I haven't put you to sleep yet, here's my question.
Am I totally out in left field or am I on the right track as to how this should work? Is there a better way to make this work.
Any editorial changes are made on the page by the designer and there's only ever one reporter working on a story, so I think the checking in and out of stories might not pertain to us a lot except for when resizing them when they're on the page.
Also when I draw a text box for a pull quote on top of a story the only way I can change the runaround is to go to Anchored Object menu and release the story text.

Any help or suggestions would be GREATLY appreciated.

Barb
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InDesign shuts down...A serious error was detected.

December 13, 2012, 8:46 am
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I'm getting this alert after opening an InDesign document and then updating an ".icml" link. I'm having no other issues with InDesign files, only those that have changes made in InCopy.

 

The document is created using InDesign CS6 and worked on with InCopy CS6 (latest versions). I am able to open the InDesign file as long as I don't update all the links when opening the file. I've tried isolating which ".icml" link is causing the problem without success.

 

I would appreciate any help. Thanks!

 

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Adding fonts to InCopy.

April 23, 2014, 5:27 am
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I am using a trial version of InCopy on a Mac. I have been sent a zip file of fonts to add to InCopy so I can do some trial editing work. But so far I haven't been able to install them. When I open InCopy for editing I get a dialogue box saying the fonts are missing. How can I install these fonts?

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Is there a way to lock my styles (paragraph, character, tables) in InDesign?

November 15, 2018, 3:01 pm
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Hello,

I'm currently working with and InDesign-InCopy workflow for book editing and I'm in charge of designers, translators, editors and more.

Is there a way to lock the styles like paragraph, character and tables in InDesign so the translators and editors see everything but can't change the styles in the document?

 

I saw that maybe I could write a script for this specific need I have, but it might be too complicated.

Any suggestions?

 

Thanks, Val.

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Galley View and Story View are not available

April 8, 2008, 2:17 am
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When I should open InCopy documents (created on a MAC) on my PC, I get the following message: "Because this document contains no InCopy stories, Galley View and Story View are not available."

And it is not possible for me to edit the document.

On my colleague´s MAC-computers it is possible to work with the same document in all views. Why doesn´t it work on my PC?
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Error Message - losing edits

July 22, 2009, 7:41 am
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This InCopy/InDesign workflow has been a nightmare so far.

 

My editor and I have had to redo both formatting and copy edits twice each already and this is a 324 page document. THe links dissapeared once and I've watched them vanish multiple times after (but at least caught it in time as it happened and repaired it before any edits were lost).

 

Now, we're in teh final stages and the editor is making very minor edits as am I but each time I open a file she has worked on I get this message:

"Edits have been made to the imported version of "filename". You will lose these edits by updating. Update anyway?"

 

I have no idea what this means - the files have not been moved off the server...nothing has changed in our workflow. I hit yes on a smaller chapter and noticed all the formatting I'd corrected the day before was erased. This is driving me nuts.

 

Any help at all is greatly appreciated. Thank you!

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Roundtripping text between InCopy and Word?

November 25, 2009, 8:07 am
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I posted this on the InDesign forum, but I thought it might also belong here, as InCopy is involved.

 

Our company does a lot of repurposing. We pickup recipes from a magazine and publish them in a book, or vice-versa. Our current system of picking up this content is inefficient and requires the text to be restyled every time it gets picked up. We're trying to implement a workflow that will retain the styling and eliminate duplication, but I'm encountering a couple problems:

 

1) When pasting text from InDesign(or InCopy) into Word, it retains the styles UNLESS those styles are pre-defined in Word. For example, if the Word template has a pre-defined style called Recipe - head and you paste text that has that style, the text will no longer have that style applied after pasting; it will be set to Normal.

 

2) I can use InCopy to pickup the text and then export to RTF, but the text comes into Word with all the formatting applied (sizes, fonts, colors, etc.). This makes it very hard for the editors to read when they're reviewing the copy and making changes.

 

So my questions are these:

 

1) Is there a way to map styles from InDesign to Word? I'd like to set up the Word doc to have all the styles names without the formatting so it's easier to read. OR,

 

2) Is there a way to strip out all text formatting EXCEPT the style names themselves? We want it to retain the style names so we can map them to the InDesign styles when we import the text.

 

If anyone has dealt with these issues, I would really appreciate the help. My searching thus far has yielded little in the way of results.

 

Thanks in advance,
Matthew

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Track changes – InCopy versus CtrlChanges

February 2, 2010, 2:43 am
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Hi everyone,

 

I have to take in a whole lot of changes to an Indesign CS4 file. The proof-reader wants me to highlight the changes made either by changing the text colour or highlighting them in some way so the changes can be identified. I know that Indesign doesn't currently offer this track changes feature so I'm deciding between two different alternatives:

 

  1. A suggestion was made on the Indesign forum about an indesign plugin called CtrlChanges available at http://www.ctrl-ps.com/products/ctrlchanges
  2. Someone else suggested that InCopy allows you to track changes

 

The abovementioned plugin allows you to view the tracked changes both in layout mode within ID and also when the document is exported to pdf (which is exactly what I need). I also downloaded a trial version of InCopy so I could test this out before making a decision on which option to purchase. I noticed that all the changes to the text needed to be made from within InCopy in order for track changes to take place. I also noticed that the changes were only viewable in story view. After making a change to a story and then exporting to pdf, the changes didn't show up in the pdf as comments.

 

So seeing as I need the tracked changes to be made in Indesign and not Incopy and also need the changes to be viewable in layout mode as well as in the pdf, I'm guessing that the plugin is the way to go but I just wanted to make sure I wasn't missing anything in InCopy before going ahead and buying the plugin. I mean I've described above my initial experience with the software but if anyone thinks InCopy might be a viable option could you let me know and advise how it could work for my purposes. I could very well be doing it all wrong and it's a lot less expensive than the plugin.

 

Appreciate any advice.

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Incopy CS5 and Indesign CS3

April 30, 2010, 12:23 pm
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I guess simply the question is, is Incopy cs5 compatible with Indesign CS3? below is a better explanation of the problem I'm having, so if the answer is 'yes they are compatible' maybe you can help me out with the problem i'm having.

 

The organization I work for produces a quarterly magazine, we recently decided to take it in-house. So we're looking into using InCopy I've downloaded a copy of InCopy CS5 and own a copy of InDesign CS3. I also downloaded this pdf from Adobe 'InCopyCS3_Workflow_12_15_07_FINAL_Web.pdf' (google it, it comes up first). the PDF explains how the two programs work together, I get to step 3 (Write and edit content in InCopy) under work flow and it says to open the .inca file and check out the assignments. When I do this InCopy pop-ups up a message stating that 'This story needs to be converted to "inCopy Document" format in order to edit it.' I see no way of converting and see no mention of needing to do this in the pdf, although the pdf is using CS3 for both. Maybe I exported incorrectly but again I followed the step by step instructions in the pdf.

 

Thanks

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